Minutes
The Orchards HOA Meeting
October 14, 2014
6:30 pm - Meeting called to order by President, Tammi Jenkins
Present: Tammi Jenkins, President, Luke Moyer, Interim ARC Liaison, Chelsie
Moyer, Secretary, Brian Lawrence, Vice President and Janet Prendergast,
Maintenance Committee
Absent: Kelley Cullen, Treasurer
Treasurer’s Report prepared by Kelley
·
August 31, 2014 ending balance: $8,496.71
·
September 30, 2014 ending balances:
o
Checking: $7,790.91
o
Savings: $22,286.08
o
CD: $33,341.69
·
September Income: $0.00
·
August Expenses paid in Sept: $705.80
o
Utilities: $137.30 (City of Cheney)
o
Ground care/plowing: $568.50 (Neighborhood Lawn
& Dew Drop)
·
Tamra went over the current/September invoices
before us which are as follows:
1.
Copy Junction ( fall mailing, reminders, and
violation notices) $ 9.13
2.
City of Cheney Utilities: $140.90
3.
Dew Drop Sprinklers (replacement of
timer/batteries, and test/set of new system)
$245.66
4.
Neighborhood Lawn & Tree: (final mowings and
swales weed control) $ 788.08
·
Motion to approve expenses made by Brian;
seconded by Luke. Carried unanimously.
Old Business
·
Replacement of the ARC liaison addressed.
Replacement will be brought up at the annual meeting and options reviewed. Luke
Moyer has been assigned the role of interim ARC liaison
·
Savings potential for the road fund reviewed.
·
Fall/winter letter distributed to tenants by
Janet and emailed/mailed by Chelsie to absentee owners
·
City of Cheney water shut-off letter mailed by
Chelsie
·
Sprinkler blow out schedule proposed so that
everyone with a sprinkler system who wants to participate can get it done from
the same company (Dew Drop/Autorain) and split costs.
·
Painting the corners of curbs tabled until
Spring.
·
Tamra motions to make an info packet to give
banks to inform the buyer about the homeowners association, Kelly seconds,
passed unanimously.
New Business
·
Snow removal services: Neighborhood Lawn and
Tree proposed that we use them for snow plow work. They proposed pre-snow
chemical treatment. De-icing services around mail areas discussed as a must. Service
estimates may have increased. Tammi to investigate and to contact Arbor Pro re
new bid to see competitiveness of pricing. Brian advises that speed bumps may
be a deterrent to Arbor Pro. Tammi proposes snow moved to swale areas during plowing
season.
·
Homeowner’s renewal for non-profit due to be
paid. Kelley to pay ($10) online and reimburse herself from petty cash.
·
Janet suggests purchasing a pre-paid credit card
for small HOA purchases. To be discussed.
·
3310 MGL Foreclosure. Luke to contact about ARC
approval for fence being built at this time. To print an ARC app and post at
the home. Should the house build fence into swale ARC must provide City of
Cheney code counsel. Assure that builder
has proper permit from City.
·
Issue of homeowner possibly impersonating HOA
board member brought to attention. Homeowner in question has been contacting
homeowners and tenants directly-both verbally and in writing. Tammi contacted and requested copies of
written communications so we can see what is being put forth. She also reminded them that if they are being
harassed, they need to be contacting police-not the Board.
·
After we see the written communications, HOA
board to contact the homeowner and remind him of the rules which do not include
him in any way giving the impression he’s part of the board.
Motion to adjourn meeting proposed by Tammi; seconded by Luke. Meeting
adjourned at 7:10 pm
