July 2016 Meeting Minutes

The Orchards Homeowner’s Association

July 11, 2016 Monthly Meeting Minutes


The Meeting was called to order by President, Tammi Jenkins at 7:12PM.

 Attended: President, Tammi Jenkins, Vice-President, Brian Lawrence, Treasurer, Carl Meyerhofer,  and Secretary, Cassandra Day.
Absent: Rachel Blom, ARC Liaison
Guests: Janet Prendergast


Treasurer’s Report:
· Carl presented the Income and Expense Report for June 2016.
· Carl presented the proposed bills for July 2016. They were as follows – City of Cheney: $183.54, Neighborhood Lawn & Tree: $750.03. Tammi moved we pay the bills, Brian seconded, unanimously carried.


Old Business
· The newly planted buffalo grass in the swales was sprayed by weed killer and died. We will replant it this fall.
· Specialty Asphalt is scheduled to come and paint the speed bumps and fill in some cracks in the asphalt on August 16th and 17th. The board will notify homeowners before they come.
· The board contacted multiple companies to get a bid to repaint the mailboxes since the city has never taken up the request to attend their property. All refused stating it is too small of a job. As this is the responsibility of United States Postal Service, homeowners will be advised to reach out to them if the rust begins to pose any problems to their mail.
Some have expressed that it would be beneficial to have Master List for the mailboxes but this would be very difficult to maintain and should be taken care of by the homeowners when selling their home.


New Business
* At our next Annual Meeting, we will be discussing some of our bylaws and voting on what is important to the homeowners now and whether any of the bylaws need updating.
* At our Annual Board meeting, we will need to nominate and vote in two new board members as our President and Vice President have completed their 3-year terms. If there is anyone who has interest in either of these roles, email the Board, orchardshoa@gmail.com, for more information.




Tammi moved to adjourn meeting at 7:52pm. Cassie seconded, passed unanimously.