October 2017 Meeting Minutes

The Orchards Homeowners Association Meeting

October Meeting

Start: 7 pm

Present:

Tom Neubauer

Rachel Blom

Janet Prendergast

Ashley Smith

Old Business:

The water was not shut off at the end of August as normal. There were issues with communicating with the City of Cheney because Ashley was not listed as an authority to ask for the water to be shut off. However, the issue was resolved and the water has since been turned off.

The Board is still working on getting Janet added to the bank accounts.

New Business:

The Blom boys will be asked to clean the storm drains and will be supervised by Janet. This is contingent upon their schedules and if they will have time. If they are not available, The Board will ask Gary, the Lawn and Tree person to clean them out. Motion to approve asking the Blom Boys first and then ask Gary if they are not available called by Tom, seconded by Ashley.

Fire lane notices will be put on cars regularly. There has been an increase in cars parking in the fire lanes now that new people have moved into the neighborhood.

The Board was given plowing estimates by Neighborhood Lawn and Tree. The estimates are as follows for each plow:

Plowing $325

Mailboxes $65

Deice North and South exits following plowing $50

Deice mailbox landings $30

Sales Tax 8.70%

Motion to approve estimate costs by Rachel, seconded by Tom.

The Board is concerned about the confusion between the bylaws and CC&R’s. The CC&R’s are outdated (originally from 1998), whereas the bylaws are up to date. The Board wishes to retire the CC&R’s and simplify things by providing homeowners with one document. The Board got an estimate from an HOA lawyer for $250 an hour to go over the logistics of abolishing the CC&R’s. However, it was suggested that for now it would be simpler to add an amendment to the bylaws which will state that the bylaws supersedes the CC&R’s. The amendment will be discussed further at the November meeting.

Bills:

Income

Dues                                        $1,570.83

Total Income                           $1,570.83

Expenses

Neighborhood Lawn               $435.20

Cheney/Utilities                      $152.90

Copy Junction                         $61.65

Other                                       $181.27

Total                                        $831.02

Balance in Checking              $45,888.70

Savings                                  $12,339.23

CD                                         $44,742.90

Motion to approve finances by Janet, seconded by Ashley.

Motion to end the meeting by Janet, seconded by Tom.

End: 8:30 pm
Next Meeting: November 7th at 7pm. 
Location: 121 Greenbriar Lane