The Orchards Annual Meeting Minutes
Date: 1/11/2020
Start: 11:01
End: 11:42
Members Present:
Ashley Watts, Tim & Kris Bohr, Bill & Diane Healey, Dave & Trish Flouerdew, Richard Parks, Jane Button, Erin Every, Brian Crow, Hary Batty, Tom Neubauer, Rachel Blom
Treasurer Report
- Last Years Expenses
- 2019 Income
- Income and Budget 2020 Proposal
- December 2019 income and expenses was presented and went through
- Community member asked for clarification as to why Road Repair Fund was only $7,600.00 when $10,000 is usually put in. The Board said they will confer with the treasurer and report back to confirm that The Board wanted to adjust funds to other projects.
- Clarification needed for the column on the budget that said Neighborhood Lawn and Tree and Maintenance
Motion to approve income and expenses for December 2019, Income and Expenses for 2019 Income and Expenses, and proposed budget by Ashley Watts, seconded by Bill Healy. All in favor, motion carried.
Open Forum
- The Board discussed the need for volunteers to prevent having to hire out to property management companies
- It was discussed that members of the community still meet with the outside hires, but duties like treasurer tasks, paperwork, fines and notices are covered by the outside hires
- There was a motion to look into the cost and procedures for seeking outside hires by Jane Button. Seconded by Brian Crow. All in favor, motion carried.
- A new secretary will be put into place starting January 2020. Erin Every will take the place of Ashley Watts. No vote needed as no one ran against her
- A community member brought up an issue with landscaping at the corner of Meadowglen and Paradise Road
- They have been maintaining the area themselves and asked for support from The Board
- Sprinklers and water connections needed to spare extra expense from the home owner
- This will require tearing up the road so The Board expressed the need to wait to work on some type of road repair or sidewalk project to fix the issue at the same time
- Road Sealing
- A community member brought up the need to check the road repairs needed in the near future
- What is the schedule currently for road sealing?
- What phase are we currently in?
- Bylaws
- A community member asked where to find the bylaws
- The new secretary posted a link in the Facebook page and will email a copy to everyone once duties have been fully passed on
Motion to end the meeting by Rachel Blom at 11:42 am, seconded by Hary Batty. All in Favor, motion carried.
Orchards Home Owners Association
Income and Expense Report
December, 2019
Income :
Dues $ 70.00
Fines / Fees
Late Charges
Other Income
Total Income : $ 70.00
Expenses :
Neighborhood Lawn $ 1,535.49
Cheney / Utilities $ 103.28
Copy Junction $ 292.45
Total Expenses : $ 1,931.22
Balance in Checking on December 31st, 2019 $ 17,620.19
Balance in Savings as of December 31, 2019 (0.00 divident credit) $ 12,380.97
Balance in CDs as of December 31 2019 (divident credit) $ 98,647.63
Net assets $ 128,648.79
Orchards HOA Budget 2020
100x homes $350.00 = 35,000
Expenses
Grounds- $14,000.00
Insurance $1,600.00
Office Supplies $500.00
Yard if the Month Gift Cards $100.00
Repairs and Maintenance $5,000.00
Improvements $4,000.00
Safe Deposit Box $45.00
Taxes/ Non Profit Fees $500.00
Utilities $1,500.00
Transfer to Road Reserve $7,600.00
Total - $34,845.00
Remainder $155.00
