Minutes
The Orchards HOA Meeting
January 14, 2014
6:30 PM Meeting Opened by Tamra Jenkins, President
Present: Tamra, Kelly, Brian, Janet, Chelsie, and Mike
Not Present/Guests:
Treasurer’s Report:
·
Bill payment motion opened by Kelly and seconded
by Brian.
·
Tax situation touched on: Taxes submitted to
IRS. IRS sent notification of the receipt of correction sent in by previous
board (per Janet/Kelly)
·
Tamra proposed review of STCU information.
Signatures from board members were collected as needed/appropriate.
·
Signatures discussed/assigned for Banner Bank
safe deposit box. Kelly will contact them.
o
Existing safe deposit keys with Tamra and Kelly
·
Existing HOA dues checks to be scanned by Kelly
and Janet.
Old Business:
·
Board reviewed suggested revision for quorum/vote
proposed by Brian Crow. Board discussed contact methods for Orchards residents
(email vs. mailing). Brian reviewed by-laws for revision history/standards.
o
Plan is to send minutes via email to existing
email addresses and mail to residents who have not given the HOA their email
addresses. Tamra is to draft letter and send it to Chelsie for distribution.
·
Emails and BlogSpot to be updated/distributed to
appropriate board members. Blog info/updates to be provided by Monica at a
later time. Supplemental information to be provided by Janet.
New Business:
·
Clarification of officers duties proposed by
Tamra (specifically Reminder and Violation letters)
o
Chelsie to do reminder letters, Kelly to handle
Violation letters
·
Chelsie to send “Welcome Letter’ to new resident
Perry Peichoto at 3302 Meadow Glen Lane
·
General reminder letter proposed regarding
property management, garbage cans, shoveling sidewalks, fire lanes, etc. Proposal
met with agreement. Date to be determined.
To Do List for 2014:
·
January Income/Expense Report run by Kelly
·
Seal coat the streets in the Orchards - $25k
from Road Fund
·
Re-paint the speed bumps-this is included in the
seal coat bid
·
Put up new vinyl fencing in the park common area
·
Gravel on West side of Silverthorn
Motion to adjourn meeting proposed by Tamra; seconded by Kelly. Meeting
adjourned.
