Minutes
The Orchards HOA Meeting
February 12, 2014
6:40 pm - Meeting Opened by Tamra Jenkins, President
Present: Tamra, Kelley, Brian, Janet, Chelsie, and Mike
Not Present/Guests:
Treasurer’s Report:
·
January Income and Expense report presented by
Kelley.
o
Current checking balance of $14,065.92 (not
including road reserve CD)
o
HOA dues received in February exceeded
$18,000.00, totaling 72 of 104 homes
·
Orchards HOA Financial Records for 2013 audit
performed by Tamra, Kelley, and Janet. Budget balanced with $0.38 discrepancy
which was carried forward from last year, this was written off.
·
New bills: Neighborhood Lawn and Tree ($956.56)
and City of Cheney ($77.11)
o
Mike asked for someone to get the number off the
light pole at former Lopez residence on Meadow Glenn, Kelley will get it and contact
City of Cheney about repairing the light.
o
Motion to pay the two invoices presented made by
Tamra and seconded by Mike. Motion passed.
·
Tamra and Kelley discussed timing in checking
mailbox and depositing checks. Tamra has
received several concerned inquiries regarding checks sent in the week of Jan 6
not having cleared as of the morning of this meeting. Kelley made the deposit today.
o
Names in question referenced and the decision to
make weekly deposits of HOA dues was made
Old Business
·
No ARC applications per Mike
·
Sidewalks and Trashcans:
o
Sidewalks needing clearing on Thistle Creek will
be talked to in person by Tamra
o
Discussion about snow burm height in front of
driveways –there is only so much that Gary can do to mitigate this and the
sidewalks getting plowed on some, in order to get as much street width as we
can cleared.
o
Trashcan violation letters:
§
Send to all houses in non-compliance
o
Chelsie to pick up stamps from Mailbox Center
and put it on our account
New Business
·
Address reconciliation meeting needed between
Kelley and Chelsie
o
Tamra proposed keeping electronic copy on Google
drive, seconded by Kelley
Motion to adjourn meeting made by Tamra; seconded by Kelley. Meeting
adjourned at 7:00 pm
