Minutes
The Orchards HOA Meeting
November 11, 2014
6:35 pm - Meeting Opened by Tammi
Present: Kelley Cullen, Brian Lawrence, Luke Moyer, Tammi Jenkins, and Chelsie Moyer
Guests: Janet Prendergast (maintenance team)
Treasurer’s Report:
·
September 30, 2014 ending balance: $7,790.91
·
October 31, 2014 ending balances
o
Checking: $7,257.14
o
Savings:$22,286.08
o
CD: $33,370.01
·
October income total: $650
o
Dues: $450
o
Late Charges: $200
·
October expenses total: $1,183.77
o
Utilities: $140.90
o
Grounds/Plowing: $1,033.74 (NLT & Dew Drop
o
Office Supplies: $9.13
·
Tammi motions to pay bills. Brian seconds. None
opposed
Old Business
·
Winter service agreement completed with
Neighborhood Lawn & Tree Care
o
Kelley provided samples of bills over the past
several winters. Janet confirmed prices per board history. Plow service charge
to remain at $350 (2014 level)
o
Brian, Chelsie, and Tammi voted to abstain from
de-icing treatments except around mailboxes. Janet concurs
o
Tammi inquired into Arbor Pro as a service
provider for price comparison. They do not have the sensors to avoid speed
bumps. Will proceed with NLT
·
HOA renewal for non-profit dues to be paid in
Oct. Kelley paid
·
Janet suggests purchasing a pre-paid credit card
for small HOA purchases. To be reviewed in spring 2015 when yards come back to
life
New Business
·
Discuss By-Law alteration regarding vehicle
storage/repair work safety
o
Unsecured vehicles on jacks and/or without tire
blocks pose hazard.
o
HOA member who notices compliance violation will
alert another member for review and vote before sending violation letters
·
Home-run business in violation with City of
Cheney municipal code. Tenants and pets per household subject to HOA and City
of Cheney regulations
o
Board discussed enforcement when violation is
not disturbing neighborhood. Board agrees to handle on a case-by-case basis
·
HOA address/phone/email list comparison
o
Kelley, Janet, and Chelsie to send Tammi their
lists
·
Welcome letters to new homeowners
o
Chelsie to send welcome letter:
§
3310 MGL w/ARC explanation – Bryce Currie
§
3214 TCL – Sean & Deanna Landon
§
122 WOL -- no names yet
·
Reminder/violation letters to be reviewed for
homes on Pinecrest Lane and others
o
Tammi/Chelsie/Janet to gather list
·
Discussion of payment of back dues
·
Annual meeting planning
o
Meeting to be held January 17, 2015. Letter to
be out by Dec 9, 2014. Meeting to be held at library at 11:00 a.m.
o
Chelsie to check envelope supply and order as
necessary w/copy junction
§
*Must be mailed out in hard copy
o
Kelly to prepare annual income/expense statement
for meeting
Motion to adjourn meeting proposed by Tammi; seconded by Chelsie.
Meeting adjourned at 7:36 pm.
Next meeting is Dec. 2nd at 6:30 pm.
