The Orchards Homeowner’s Association
October 11, 2016
The Meeting was called to order by President, Tammi Jenkins at 7:02pm. In attendance were President, Tammi Jenkins; Vice President Brian Lawrence; Treasurer, Carl Meyerhofer; Secretary, Cassandra Day and Rachel Blom, ARC Liason.
The months of August and September, due to scheduling conflicts, we met over email to vote on and approve the regular bills and the final payment to Inland Asphalt.
Treasurer’s Report:
• Carl presented the Income and Expense Report for September 2016 and stated he would get an updated report of accounts from Automated Accounts.
• Carl presented the proposed bills for October 2016. They were as follows – City of Cheney: $172.88, Neighborhood Lawn & Tree: $478.28. Tammi moved we pay the bills, Brian seconded, unanimously carried.
• Tammi asked that Carl check with Automated Accounts to make sure whether the account recently settled is owed the collections fee or not.
Old Business
• We received the proposal for the cost of plowing for winter by Neighborhood Lawn and Tree. There were no increases from last years proposal. Tammi voted we accept bid, Cassie second, unanimously carried.
• Discussed the timeline for how long a car can sit on the street once snowfall begins, therefore, blocking the plow and all agreed we should go off of the cities timeline of 24 hours before towing. This will be revisited at the annual meeting for maximum clarity as this is a safety issue for both drivers and those on foot.
• We discussed the improvements for the year and what priorities members had proposed. As there were no other proposals, Tammi made a motion that we contact the city of Cheney to install a water meter to service the swales on Meadow Glen by the guest parking. Tammi will call Don at the city. Installation will be Spring 2017 unless the city states it can be done now.
New Business
• Cassie submitted a letter to City of Cheney Utilities requesting water turn off for the winter and it will be turned off on October 12th.
• As of 2017, our President and Vice-President terms will be up and we will need to elect new ones. Cassie will be sending out a letter to all residents letting them know and asking for participation.
Tammi moved to adjourn meeting at 7:32pm, Cassie seconded, passed unanimously.
