December Meeting Minutes + Annual Meeting Details

The Orchards Home Owner’s Association Meeting

December 12/11/17

Start: 7 pm

            Meeting called to order by Tom.

Present

Tom Neubauer

Janet Prendergast

Ashley Watts (Previously Ashley Smith...Name change due to marriage)

Old Business

One person has been sent to collections for past dues.

New Business

The Board is reading through the Bylaws, making notes for changes to be made and will bring some issues to the floor for the Annual Meeting. 

Annual Meeting will take place January 6^th, 2017 11 am to 12 pm at the Cheney Library Meeting room. Please email any questions or concerns or present them at the meeting. Also, be prepared to vote new board members into open positions. 

 Bills

Expenses

Cheney/Utilities                                              $103.28

Auto Rain

Other CD at STCU                                        

Copy Junction                                                 $8.25

Total                                                                $111.53

Motion to approve expenses by Janet, seconded by Ashley.

Balance in CD as of Dec. 11^th, 2017              $10,420.62

Balance in Savings as of                                 $12,339.23

Nov. 30^th, 2017 (0.00 divident credit)

Balance in CDs as of                                      $79,914.56

Nov. 30^th, 2017 (divident credit)                   

Motion to approve balances by Tom, seconded by Janet.

Motion to end meeting by Ashley, seconded by Janet. 

November Meeting Minutes

The Orchards Home Owner’s Association Meeting

November Meeting

 11/6/17

Start: 7 pm

            Meeting called to order by Tom.

Present

                        Tom Neubauer

                        Rachel Blom

                        Janet Prendergast

                        Ashley Smith

Old Business

Gary charged $225 for cleaning the storm drains, but there are approximately 2-4 that are not cleaned. The Board members will walk around and take pictures and contact Gary to ensure they get cleaned.

Rachel mailed out snow removal information letters to absentee homeowners & property managers, posted them to Facebook and delivered them to new renters. The Orchard community has been thoroughly informed about rules during the snowy months, thus no excuses will be accepted for cars parked on the street or in fire lanes.

New Business:

Board Members will send Tom input on changes to the bylaws and The Board will discuss them at the December meeting. This will prepare The Board for the Annual Meeting in January.

Janet asked permission to print larger amounts of copies, when needed, at Copy Junction so that she does not have to use her own equipment. Motion proposed by Janet, and seconded by Rachel.

The Board needs to update the information box regularly. To ensure papers do not fly away, Tom will add a protective covering to make sure the paper(s) do not get damaged by weather. Tom will need to order the coverings on Amazon. Motion to approve the purchase of the covering by Tom, seconded by Ashley.

Bills

Income           

            Dues                                        $335.00

                        Total                                        $335.00

Expenses

            Neighborhood Lawn               $456.96

            Cheney/Utilities                      $136.20

            Auto Rain                                $68.49

            Other CD at STCU                 $35,000.00

            Copy Junction                         $11.42

                        Total                            $35,673.07

Balance in Checking on Nov. 6^th        $10,550.63

Savings Balance as of Oct. 31^st          $12,339.23

CD Balance as of Oct. 31^st                 $79,821.83

Motion to approve paying the bills and expenses by Tom, seconded by Rachel.

End 7:40 pm

            Motion to end the meeting by Janet, seconded by Tom.