Document access

Hi all,

I have created a google account with the username: hoaorchards and the password:orchards. You can log into this account, which has already been accepted to view blogspot documents, and it will allow you to access the links to the documents below including the by-laws, parking violations, etc.

Thanks and if you have any questions or comments, please feel free to send me an email at orchardshoa@gmail.com.

Thanks,

Travis

Links are getting there!

Hey everyone,

Sorry about the lack of updates to the HOA blogspot (i.e., website). I have recently updated the links for the Orchards Bylaws, Arch Approval Form and Revised Vehicle Rules & Regulations. The other two will be up tomorrow.

As most of you have commented on, we have administered the HOA notice for the spring and some of you have noticed that you have been issued warnings about your violations. As I hope you all know, it is not the mission of the HOA to make money on violations, but, rather, to make sure everyone complies to the by-laws to keep our community SAFE for our children, visually aesthetic to us, the residents, and all of our visitors. If you receive a notice, please follow through on the request or we, as the elected HOA board, will have to follow up on the grievance (i.e, keep your yards mowed, the weeds out of your yards and flower beds, the weeds out of your gravel parking areas, trash cans behind a fence or in the garage, etc.).

I will personally be updating the blogspot, with the great help of Monica Denton, a volunteer blogspot editor, and the rest of the HOA board to keep you updated on all of the happenings within the HOA.

I hope we can all have a great spring season in to the summer and beyond!!!

Sincerely,

Travis T. Denton, HOA President

Links under construction...

Please forgive us as our links under "Orchards Information" are not currently working. We are in the process of working this kink out, so please be patient. Send us an email and we will email you the link if needed.

Thank You!

March Meeting Notes

Meeting Began: 6:08pm

Present: Keith Klauss, Jane Button, Stan Walker, Travis Denton, and Kim Best

Action Items:
Budget Reviewed – motion to move only add five thousand to reserve and have approx. 13,000 for repairs

Safety Deposit Box- Jane will discuss rather we still pay for the box or not

Towing – Good Guys Towing 455.6666, do not charge to tow will be here within an hour from Spokane, Keith will call and get more information on who is valid to call about vehicles to be towed, and if they come out to tow a car and if the car gets moved what happens then.

Park – Went over park information in the Orchards, Jane will talk to city and see what cost the orchards homeowners paid, Kim will talk to Trish more about who paid what

Discussed Items:
Filing a lean on homeowners who have unpaid fees; look back in books to see when and why they got the fees; let the homeowners know you have these fines then let them know this is the amount you owe in fines and if not paid in ten days then you will incur a lean on your home

Travis talk to Janet about formal paperwork with lawyer about a lean on a house who haven’t paid there fines or dues

Kim – ask Trish or Dave about who replaces the street lights

Meeting Adjourned: 6:51pm

February Meeting Minutes

Meeting Began: 6:15pm

Present: Keith Klauss, Jane Button, Stan Walker, Travis Denton, and Kim Best

Action items:

Welcomed Stan to committee gave him by-laws

Good Guys Towing – Keith is calling about towing for neighborhood without paying to have vehicles towed.

Floodlights for Jim and Alice on their driveway: Stan will follow up with them

“The Park” – Kim will check up on the park and see who paid what, check with the city??? Contact Trish about previous action taken for the park

Budget Report as of Feb 11th: Read and approved

Read Minutes and Approved

Read by-laws about who has to fix fence. Not sure who is responsible as by –laws don’t say. What about repairing fence and it looks different than other areas of the neighborhood??

Talk about Janet getting a lawyer about people not obeying by-laws and amendments. Write Janet a letter of intent and guidelines. Moved to request Janet to contact lawyer. Travis will draft a letter and send us a copy.

Discussion Items:

Will discuss fence issue when one comes about

Improvements done on Silverthorn, get scheduled when weather is nice. ASAP. Get estimates soon.

Get a quote on fabricating the drainage into the swales

Meeting Adjourned at 7:15 pm

2009 Proposed Budget

Orchards Home Owners Association
Proposed Budget for 2009


Income
Dues $325 x 100 32,500.00
Fines/Fees -
Late Charges -
Other Income -
Total Income 32,500.00

Expenses
Collections (100.00)
Grounds (5,300.00)
Insurance (2,400.00)
Legal (100.00)
Office Supplies (150.00)
Postage (100.00)
Printing (200.00)
Repairs (6,500.00)
Safe Deposit Box (50.00)
Snow Removal (16,000.00)
Utilities (1,600.00)
Total Expenses (32,500.00)

Income less Expenses -

Checking Account Cash Balance January 1, 2009 14,100.00
Transfer to Reserve Account (8,000.00)
Ending Checking Account Balance, December 31, 2009 6,100.00
Estimated Reserve Account Balance, Decmeber 31, 2009 23,400.00
Estimated Net Assets, December 31, 2009 29,500.00

2008 Income/Expense Statement

Orchards Home Owners Association
2008 Income/Expense Statement
As of December 31, 2008

Income
Dues $325 x 99 32,175.00
Late Charges 125.00
Other Income 150.00
Total Income 32,450.00

Expenses
Business (79.40)
Collections -
Grounds (5,300.43)
Insurance (2,314.00)
Lic/Permits (10.00)
Office Supplies (103.60)
Postage (83.00)
Printing (197.32)
Repairs -
Safe Deposit Box (40.00)
Snow Removal (15,183.84)
Street Sweeping (515.85)
Towing (125.00)
Utilities (1,537.18)
Total Expenses (25,489.62)

2008 Income less Expenses 6,960.38

Beginning Balance January 1, 2008 12,182.75
2008 Adjusted Cash Balance 19,143.13
Transfer to Reserve Account (5,000.00)
Checking Account Balance 14,143.13
Reserve Account Balance 15,434.95
Net Assets as of December 31, 2008 29,578.08

2009 Annual Meeting Minutes

Orchards HOA Meeting Minutes from Jan 15^th

^{6:10pm Meeting begins}

Board members present: Jane Button, Travis Denton, Keith Klauss, and Kim Best

Homeowners Present: 13

No Quorum Present

Action Items:

- Read 2008 Budget and 2009 Proposed Budget

- Towing Issue: Find a different towing company other than Rogers, Fine the homeowner but give courtesy of what’s going on.

- Renters/Homeowners: no plowing of sidewalk gives option of contracting Gary or get a fine. Send options to homeowners for keeping sidewalks clean

- One house will be sent to collections

Discussed Items:

- Board meetings posted on website as well as agendas and minutes, homeowners can request expenditures through email.

- Architectural Liaison Nominations; Warren Stanley Walker “Stan”

- Bylaws: on fencing Silverthorn and outside original fences put up by the homeowners association.

- Thistle Creek swale getting water into there and planting some trees??

- Park at meadow Glenn

- Curbs put a right angle near the speed bumps to prevent riding up on sidewalk.

Meeting Adjourned at 7:32pm