February Meeting Minutes

Meeting Began: 6:15pm

Present: Keith Klauss, Jane Button, Stan Walker, Travis Denton, and Kim Best

Action items:

Welcomed Stan to committee gave him by-laws

Good Guys Towing – Keith is calling about towing for neighborhood without paying to have vehicles towed.

Floodlights for Jim and Alice on their driveway: Stan will follow up with them

“The Park” – Kim will check up on the park and see who paid what, check with the city??? Contact Trish about previous action taken for the park

Budget Report as of Feb 11th: Read and approved

Read Minutes and Approved

Read by-laws about who has to fix fence. Not sure who is responsible as by –laws don’t say. What about repairing fence and it looks different than other areas of the neighborhood??

Talk about Janet getting a lawyer about people not obeying by-laws and amendments. Write Janet a letter of intent and guidelines. Moved to request Janet to contact lawyer. Travis will draft a letter and send us a copy.

Discussion Items:

Will discuss fence issue when one comes about

Improvements done on Silverthorn, get scheduled when weather is nice. ASAP. Get estimates soon.

Get a quote on fabricating the drainage into the swales

Meeting Adjourned at 7:15 pm

2009 Proposed Budget

Orchards Home Owners Association
Proposed Budget for 2009


Income
Dues $325 x 100 32,500.00
Fines/Fees -
Late Charges -
Other Income -
Total Income 32,500.00

Expenses
Collections (100.00)
Grounds (5,300.00)
Insurance (2,400.00)
Legal (100.00)
Office Supplies (150.00)
Postage (100.00)
Printing (200.00)
Repairs (6,500.00)
Safe Deposit Box (50.00)
Snow Removal (16,000.00)
Utilities (1,600.00)
Total Expenses (32,500.00)

Income less Expenses -

Checking Account Cash Balance January 1, 2009 14,100.00
Transfer to Reserve Account (8,000.00)
Ending Checking Account Balance, December 31, 2009 6,100.00
Estimated Reserve Account Balance, Decmeber 31, 2009 23,400.00
Estimated Net Assets, December 31, 2009 29,500.00

2008 Income/Expense Statement

Orchards Home Owners Association
2008 Income/Expense Statement
As of December 31, 2008

Income
Dues $325 x 99 32,175.00
Late Charges 125.00
Other Income 150.00
Total Income 32,450.00

Expenses
Business (79.40)
Collections -
Grounds (5,300.43)
Insurance (2,314.00)
Lic/Permits (10.00)
Office Supplies (103.60)
Postage (83.00)
Printing (197.32)
Repairs -
Safe Deposit Box (40.00)
Snow Removal (15,183.84)
Street Sweeping (515.85)
Towing (125.00)
Utilities (1,537.18)
Total Expenses (25,489.62)

2008 Income less Expenses 6,960.38

Beginning Balance January 1, 2008 12,182.75
2008 Adjusted Cash Balance 19,143.13
Transfer to Reserve Account (5,000.00)
Checking Account Balance 14,143.13
Reserve Account Balance 15,434.95
Net Assets as of December 31, 2008 29,578.08

2009 Annual Meeting Minutes

Orchards HOA Meeting Minutes from Jan 15^th

^{6:10pm Meeting begins}

Board members present: Jane Button, Travis Denton, Keith Klauss, and Kim Best

Homeowners Present: 13

No Quorum Present

Action Items:

- Read 2008 Budget and 2009 Proposed Budget

- Towing Issue: Find a different towing company other than Rogers, Fine the homeowner but give courtesy of what’s going on.

- Renters/Homeowners: no plowing of sidewalk gives option of contracting Gary or get a fine. Send options to homeowners for keeping sidewalks clean

- One house will be sent to collections

Discussed Items:

- Board meetings posted on website as well as agendas and minutes, homeowners can request expenditures through email.

- Architectural Liaison Nominations; Warren Stanley Walker “Stan”

- Bylaws: on fencing Silverthorn and outside original fences put up by the homeowners association.

- Thistle Creek swale getting water into there and planting some trees??

- Park at meadow Glenn

- Curbs put a right angle near the speed bumps to prevent riding up on sidewalk.

Meeting Adjourned at 7:32pm