Minutes of April Meeting of HOA Board
April 11, 2012
Present: Corey
Bennett, Jessica Dempsey, Janet Prendergast, Scott Woller, and Erika
Klauss.
Meeting called to order at
6:30 p.m.
Secretary’s Report: It was moved
and seconded that the minutes of the March 13th meeting be accepted
as written; passed unanimously.
Treasurer’s Report: The
Income/Expense Report for February was presented. Income of $3,850.00 from dues and expenses of
$1,325.52.
Bills
to be paid: City of Cheney $ 77.11
Neighborhood Lawn and Tree $ 407.63
National Barricade $
181.91
It was moved and seconded that we pay these bill,
unanimously passed.
Erika said that we have 6 homeowners who have not paid
their dues; and two on payment plans with the HOA. She said that the last statements she sent
out had the Automated Accounts sticker on them.
Erika had Gary Grimmett’s quotation for the summer
maintenance. We went over the contract
and some items were new, some were increased by $200 over last year, and some
items which were on last year’s contract were not on this quote. We crossed some things out and added some
items, Janet will call Gary and see if the amended quotation is ok with him and
then get him to sign off on the changes.
Old Business:
Specialty Asphalt Contract: Jessica has been trying to get with Lisa to
give her the contract and get a date for the work to be done. Janet suggested that she put it in the mail
as soon as possible with a note on it to have Lisa call with the date. Then we need to spray paint the centers of
each of the three speedbumps that we want to be center cut.
Mr. Smith: There
has been no further communication from him since the letter the Board sent out.
Half-Moon Construction-Drain on Meadow Glen and
Silverthorn: This work is scheduled to
be done on Monday, April 16th.
A Locate was called in, and according to the city engineer, we need no
permit.
Fencing quotes for common area fence replacement with
vinyl fence: Two quotes were
presented. One from Moran Fencing for
$5,353.47 and another from Thelen Fence for $4,663.23. The Board decided that this was too
high. The wooden fence needs one 10 ft.
section replaced, and then could be painted. The posts are still solid, and the
other sections are in good shape. Janet
was directed to contact Gary Grimmett and ask him to give us a quote on repair
and painting of the wooden fence.
To-Do List: Each
of the Board members looked over the to-do list and prioritized the jobs to be
done. The drain on Silverthorn and
Meadow Glen was No. 1, and is already scheduled for the 16th of this
month. The cut-out for the speedbumps
will also be done shortly, and we are working on the repair of the common area
fence in the cul de sac on Thistle creek Lane.
The remaining Repair/Maintenance
items
are all of small dollar
value, and Scott said he thought that we should just do them also. That would be replacing the tree on
Silverthorn, replacing the information boxes, and new gravel for the
Silverthorn entrance and in the RV/Guest parking lot. There was no motion to do these projects, but
quotations will be gotten so that we know just how much we are talking about. They can be done next month. The improvements on the To-Do List were all
way down the list for being done.
Fire Lane Signs:
The six Fire Lane signs have been install, and Janet asked permission to
order some more to replace other signs identified as being very faded. The Board approved this motion and she will
get that done.
AAA Sweeping: The
Board decided not to have the streets swept this spring. They aren’t too bad, and it will save us $500
to use someplace else.
New Business:
·
Erika to call the
City of Cheney, Public Works Department and have the irrigation system turned
on.
·
Four more Fire
Lane signs.
·
Talk with Gary
Grimmett about the repair and painting of the fence in the common area.
·
Pricing for the
remaining repairs on the To-Do List.
The next meeting of the Homeowner’s Board will be May 7th
at 6:30 pm at Janet Prendergast’s house.
