Minutes
The Orchards HOA Board Meeting
May 07, 2012
6:30 pm Meeting Opened by Corey Bennett
Present: Corey Bennett, Jessica Dempsey, Erika Klauss,
Janet Prendergast and Heather Woller. Guest
Mike Dempsey also attended.
Open Session:
Steve Smith had requested that we give him time in open session to
reiterate his complaints with the neighborhood.
He had requested time the previous month and had not been able to attend
because of health. He did not attend
this meeting either. The Board will send him a letter.
Secretary asked if the Board wanted the minutes of the
previous meeting, April 11, 2012 read.
They did not, so Jessica
moved and it was seconded by Corey that we approve the minutes as written; the
motion passed unanimously.
Treasurer’s Report: Erika Klauss
·
Income/Expense
Report for April 1 to April 30, 2012. Balance on hand April 30th is
$34,063.20.
Bills
to be paid:
*
City of Cheney $ 82.11
*
Neighborhood Lawn
and Tree 543.50
* Half-Moon Construction 5340.43
* Specialty Asphalt 271.75
* National Barricade 126.77
Total $ 6364.56
Discussion followed on taking $5,000 out of savings
at STCU (Road Repair Fund) to reimburse the General Fund for the cost to
Half-Moon Construction for the installation of the storm drain on Silverthorn
and Meadow Glen. It was moved and
seconded that the construction was road repair and should be paid out of those
funds; unanimously passed by Board.
Janet will go to STCU and get a check to the homeowner’s association for
Erika to deposit in the General Fund (checking account) at Banner Bank. It was further discussed that at the end of
this fiscal year, if monies are available, we would transfer it back into savings
to be invested in the certificate of deposit.
·
Status on dues –
Erika
There
are currently three homeowners who are making dues payments as Erika bills
them.
Three homeowners have not
paid or contacted the Treasurer, so it was moved and seconded that those three
homeowners be sent to Automated Accounts for collection.
Old Business:
·
Status on
replacement or repair of common area fence along swale at the end of
Thistle
Creek Lane. At the last Board meeting,
we discussed the two quotations for replacing the wooden fence with off white
vinyl fencing to match the newer perimeter fence. At that time the Board asked that Gary
Grimmett contact some contractors about repairing the wooden fence and
repainting it. He got two
quotations. One was from Daughter’s
Painting for $3,174 with two year warranty.
The second quote was from Northwest Fence. Their quote appears to be for new fencing for
900 lineal feet (vs. the first two quotes of 165 lineal feet) at a cost of
$32,546.78. We feel that NW Fence misunderstood
how much fence we were replacing. The
cost per lineal foot was higher than the other contractors. After discussion, it was moved and seconded
that we give the contract to Moran Fence Company. The motion was unanimously passed. Corey talked about offering the wooden
fencing to homeowners in the neighborhood to haul away and use if they could
get it done before the contractor installs the new fence. Moran Fence has included in their quote
disposal of the old wooden fence. A
letter will be sent out to the homeowners to see if anyone is interested in
getting some of this fencing.
New Business
·
Send letter out
to all homeowners and tenants about Spring cleanup and maintenance,
Spraying
dandelions, and dead trees. (Also about
fencing being available). Most of the
letters can be walked around and put on doors; probably about 45 will need to
be mailed out to absentee homeowners or property managers.
·
ARC
Applications: Only one received from
Brent and May Boling. Noted that they
did
not
submit it before the fence had already been constructed. Heather says that they have one other from
Gregg Bell which has been approved.
·
Yard-of-the-Month: We will contact Steve Smith and see if he
would like to be yard-
of-the-month
this month. Erika will get five $25 gift
cards to cover the rest of the summer for YoftheM.
·
Secretary was
asked to send a letter to Randy and Denise Reickman and ask them to talk
with
their daughter about excessive speed on Meadow Glen.
Next Board meeting will be June 4,
2012 at 6:30 pm at the Secretary’s house.
