Income and Expense Report December 2015

The Orchards Homeowner’s Association

 Income/Expense Report

January 1, 2015 to December 31, 2015

                                                           

                                                                                                     Actual Expenses

                                                                                                                2015

Balance Brought Forward – January 1, 2015                                                                 $  6,267.13

Income:

·        Dues                                                    $ 35,255.00

·        Other Income                                             $ 80.00

                          Total Income             $ 35,335.00                                

  S/T        $ 41,602.13

Expenses:

·        Grounds                                                                               $ 5,722.69

·        Insurance                                                                            $ 1,662.00

·        Office Supplies, Postage, Printing                                        $ 477.25

·        Repairs and Maintenance                                                    $ 4076.32

·        Safe Deposit Box                                                                     $ 45.00

·        Taxes/Non-Profit Fees                                                           $ 339.56

·        Utilities                                                                                $ 1,472.77

·        Automated Accounts                                                              $ 34.00

·        Charge back Fees- Bad Checks                                           $ 1056.00                      

                                                        Total Expenses          $ 14,885.59            $ 26,716.54

Ending Checking Account Balance, December 31, 2015                                            $ 26,716.54

Ending Savings Account Balance, December 31, 2015                                              $ 12,316.91

Certificate of Deposit (Road Reserve Fund)                                                                $ 43,852.91

Net Assets, December 31, 2015                                                                                  $ 82,886.36 

Annual Meeting Minutes 2016

The Orchards Homeowner’s Association

Annual Meeting

January 9, 2016

     The Meeting was called to order by President, Tammi Jenkins at 11:05 am in the Cheney Public Library.  There were 11 homeowners in attendance which did not make a quorum. Since business of the Association needed to be conducted, it was decided to proceed with the meeting.

Treasurer’s Report:

·       Cassie went over the three handouts with the members present: 

•     Income/Expense report January 1, 2015 to December 31, 2015;
•     Spreadsheet of Revenues and Expenses; and the
•     Proposed Budget for 2016.

·       Discussion followed.  It was moved we accept the end-of-year reports and the Budget for 2016; motion passed.

Old Business:

·       There was no old business from 2015

New Business:

·       President made members aware of the price increase for electricity that the City will be putting in place this year.

·       Amendment to Article X, 10.07 Vehicle Restrictions.  Amendment to be added concerning towing of vehicles left on the streets that inhibit the plowing of the streets.  Dated 1-09-2016:  Vehicles cannot be parked permanently on the streets.  If, during the winter, they impede the snowplow, they will be tagged with a violation notice giving them 72 hours to remove the vehicle or the Association will have the vehicle towed and impounded at the owner’s expense.    After some discussion, the motion was made, seconded and passed unanimously.

·       Amendment to Article X, 10.05 (b) Landscaping: Amendment dated 1-09-2016 to read:

Lawns will be watered and mowed weekly.  Should mandatory watering restrictions be put in place, homeowners may allow their grass to go dormant.  They cannot, however, let the grass die and yard area turn to dirt and weeds.  The lawns will still need to be mowed periodically (vegetation NTE 4”) to keep any weeds that take over the lawn cut down.  Common weeds like dandelions and those noxious weeds shown in the Washington State Noxious Weed Control Publication must be mowed down when they get 4” high so that they do not bloom or produce seeds.  This applies to all yards, beds and gravel areas on the lot.  If the property is not maintained, the Board will contact the homeowner via a certified letter, and if the issues are not resolved within seven (7) days, someone acting on behalf of the Homeowner’s Board may enter the property (see Article X, 10.03) and do the work needed to bring the property up to standards.  The homeowner will be fined $50 per occurrence in addition to costs of resolution.  Unpaid fines will be sent to collection.

     Discussion followed:  We need to comply with the City mandate, but when they say we can resume watering, we expect people to resume watering and mowing and weed control must continue throughout.  Question of the word “someone” in the amendment.  The Maintenance Advisory Committee may  be the one to go onto the property and spray, or cut the grass, or we may hire a commercial lawn care service to do the work.

      It was moved that we accept this amendment, seconded and passed unanimously.

·       Budget Items for Improvements:  A budget item of $5000 per year, if available,  has been added to  make improvements to the Orchards.  The Board suggested:

1.     New water meters to get water to swale on Thistle Creek and one at the RV/Guest Parking area swales.  Estd. Cost $5K each ($3K for meter, new asphalt, irrigation piping and sprinkler heads).

2.     Cut out centers of remaining 5-6 speedbumps. (est. $300/each)

3.     Replace broken fencing railing on Meadow Glen at RV/Guest Parking area.

4.     Additional  gravel on East side of Silverthorn Lane from mailboxes to Betz.

5.     Replace last of common area wooden fencing on Silverthorn across from the mailboxes. (Eight sections @ $25/lineal foot).

Discussion followed. President asked those present if they had any suggestions, and it was discussed we send suggestions out in the Spring Letter to all homeowners asking for them to prioritize what they would like to see done.

·       Elections for 2016:  There were three positions open for elections.  Treasurer, Secretary and appointment of ARC Chair.  Ballots were handed out and members present elected:

1.     Treasurer for 2016 Carl Meyerhofer

2.     Secretary for 2016 Cassie Day

3.     ARC chair for 2016 will be Rachel Blom

The Homeowner’s meeting was adjourned at 11:57 am.

               

Cheney Connections January 2016