The Orchards Homeowner’s Association
Annual Meeting
January 9, 2016
The Meeting was called to order by President, Tammi Jenkins
at 11:05 am in the Cheney Public Library.
There were 11 homeowners in attendance which did not make a quorum.
Since business of the Association needed to be conducted, it was decided to
proceed with the meeting.
Treasurer’s
Report:
· Cassie went over the three handouts
with the members present:
- Income/Expense report January 1, 2015 to December 31, 2015;
- Spreadsheet of Revenues and Expenses; and the
- Proposed Budget for 2016.
· Discussion followed. It was moved we accept the end-of-year
reports and the Budget for 2016; motion passed.
Old Business:
· There was no old business from 2015
New Business:
· President made members aware of the
price increase for electricity that the City will be putting in place this
year.
·
Amendment to Article X, 10.07 Vehicle Restrictions.
Amendment to be added concerning towing of vehicles left on the streets
that inhibit the plowing of the streets.
Dated 1-09-2016: Vehicles cannot
be parked permanently on the streets.
If, during the winter, they impede the snowplow, they will be tagged
with a violation notice giving them 72 hours to remove the vehicle or the
Association will have the vehicle towed and impounded at the owner’s
expense. After some discussion, the
motion was made, seconded and passed unanimously.
·
Amendment to Article X, 10.05 (b) Landscaping: Amendment dated 1-09-2016 to read:
Lawns will be watered and mowed weekly. Should mandatory watering restrictions be put
in place, homeowners may allow their grass to go dormant. They cannot, however, let the grass die and
yard area turn to dirt and weeds. The
lawns will still need to be mowed periodically (vegetation NTE 4”) to keep any
weeds that take over the lawn cut down.
Common weeds like dandelions and those noxious weeds shown in the
Washington State Noxious Weed Control Publication must be mowed down when they
get 4” high so that they do not bloom or produce seeds. This applies to all yards, beds and gravel
areas on the lot. If the property is not
maintained, the Board will contact the homeowner via a certified letter, and if
the issues are not resolved within seven (7) days, someone acting on behalf of
the Homeowner’s Board may enter the property (see Article X, 10.03) and do the
work needed to bring the property up to standards. The homeowner will be fined $50 per
occurrence in addition to costs of resolution.
Unpaid fines will be sent to collection.
Discussion
followed: We need to comply with the
City mandate, but when they say we can resume watering, we expect people to resume watering and mowing and weed control must continue throughout. Question
of the word “someone” in the amendment.
The Maintenance Advisory Committee may
be the one to go onto the property and spray, or cut the grass, or we
may hire a commercial lawn care service to do the work.
It was
moved that we accept this amendment, seconded and passed unanimously.
·
Budget Items for Improvements: A budget item of $5000 per year, if available, has been added to make improvements to the Orchards. The Board suggested:
1. New water meters to get water to
swale on Thistle Creek and one at the RV/Guest Parking area swales. Estd. Cost $5K each ($3K for meter, new
asphalt, irrigation piping and sprinkler heads).
2. Cut out centers of remaining 5-6 speedbumps. (est. $300/each)
3. Replace broken fencing railing on
Meadow Glen at RV/Guest Parking area.
4. Additional gravel on East side of
Silverthorn Lane from mailboxes to Betz.
5. Replace last of common area wooden fencing on
Silverthorn across from the mailboxes. (Eight sections @ $25/lineal foot).
Discussion followed. President asked
those present if they had any suggestions, and it was discussed we send
suggestions out in the Spring Letter to all homeowners asking for them to
prioritize what they would like to see done.
· Elections for 2016:
There were three positions open for elections. Treasurer, Secretary and appointment of ARC
Chair. Ballots were handed out and
members present elected:
1. Treasurer for 2016 Carl Meyerhofer
2. Secretary for 2016 Cassie Day
3. ARC chair for 2016 will be Rachel
Blom
The Homeowner’s
meeting was adjourned at 11:57 am.
