The Orchards Homeowner’s Association
March 14th, 2016
The Meeting was called to order by President, Tammi Jenkins at 7:06pm. In attendance of this meeting was President, Tammi Jenkins, Vice-President, Brian Lawrence, Treasurer, Carl Meyerhofer, Secretary, Cassandra Day and ARC Liaison, Rachel Blom.
Treasurer’s Report:
• Carl presented the Income and Expense Report for February.
• Carl presented the proposed bills for March 2016. They were as follows – City of Cheney: $104.28, Liability/Property Insurance: $677.00, Neighborhood L & T: $232.46, Property Taxes: $104.84, Banner Safe Deposit Box: $45.00. Brian moved we pay the bills , Tammi seconded, unanimously carried.
• The annual audit was completed by Carl and Jane Button on February 25th. We are awaiting the audit report from Jane.
• Carl went over how many homes still have unpaid dues. Only thirteen homes are unpaid, and three of those have set up payment plans. Third notices will be sent by Carl this week. All delinquent accounts will be sent to Automated Accounts for collection if still unpaid by March 31st.
Old Business
• Buffalo grass was purchased and spread on one of the Swales about 2 weeks ago-it is already sprouting. We will continue to watch and see how it handles the frost this spring as well as the heat this summer. If it fares well, we will look into spreading it on the other Swales in the fall.
• The Spring letter is being prepared by Tammi and will be sent by Cassandra this month.
• Next month’s meeting was set for 4/11/2016.
New Business
• Discussed our meeting time – decided to leave it as is for the time being as it is the only day that works the board at this time.
• Discussed the need for updating some of the fire lane signs and ordering a sign stating that unauthorized vehicles will be towed specially for the overflow parking. Tammi moved that we order 6 new fire lane signs and 1 unauthorized vehicle sign. Cassandra seconded, unanimously carried.
• Decided our sidewalks do not need a spring sweeping this year.
• We will be getting bids to have the inlets cleaned out, the asphalt resealed this year and to have the mailboxes painted.
• Tammi has scheduled a time this month to paint the fire lane stencils.
Tammi moved to adjourn meeting at 7:43pm. Cassie seconded, passed unanimously.
