The Orchards HOA Meeting Minutes
March 12th, 2018
Start: 7:03 pm
End: 7:48 pm
Members Present
Tom
Neubauer
Rachel
Blom
Janet
Prendergast
Philip
Sinelli
Brian Crow
Ashley
Watts
Treasurer
Report
Expenses:
City of
Cheney $104.28
Copy
Junction $104.28
Plowing $1,496.01
Insurance $1,598.00
Taxes $427.09
Misc. $45.00
Income $4,162.50
Old Business
Ballots to Raise Dues
The
Board sent out a ballot allowing homeowners to vote on whether or not to raise
dues by $25 for 2019 or put less money into the road repair fund. The proposal
was not passed with 38 total votes: 23 NO/ 15 YES.
There
was also a postal issue and some homeowners received the ballot too close to
the due date printed on the ballot. Homeowners were given a two-week extension.
In the future the board will conduct an electronic voting system to avoid reliance
on the postal service. Those that want a physical ballot will be mailed by The
Board.
Snow Removal
28
homes were in noncompliance for the 48-hour snow removal rule and were given
warnings. Most homeowners heeded the warning. The Board will consider changing
the policy to ensure sidewalks are clear for school times and days regardless of
48-hour rule. A rule that was widely neglected was having 4 feet of clearance
on the sidewalk to ensure wheelchairs, strollers, and pedestrians can
comfortably walk through.
Spring Projects
1.
Turn on sprinklers
2.
Street sweeping
3.
Bids for red fire lane painting
4.
Crack fill estimate at $500
5.
Chip sealing Silverthorn and Meadowglenn
6.
Amending Bylaws to make 1 clear, usable document
Neighborhood Lawn and Tree
Estimates for
spring and summer maintenance are being considered but under the close watch of
The Board to ensure no unnecessary maintenance occurs. Last year grass was
mowed that was dead and weed clearing occurred that was unnecessary. Mr. Crow
and The Board will be working closely with NL&T to ensure budgeted money
for maintenance is not wasted on unneeded expenses.
