March Annual Meeting Minutes

The Orchards Annual Meeting

March 2^nd, 2019

Called to order at 10:01 am

There were 8 homeowners present and 4 current members of the board were present.

Budget Proposal

Philip Sinelli provided the annual report (Document will be added***) and discussed a number of points on the proposed budget for 2019.

A motion to approve the proposed budget by Mr. Flowerdew was called, seconded by Ms. Kienbaum. All were in favor, motion carried.

Monthly Meetings

The Board informed members that the monthly meetings will continue to be held at 126 Pinecrest Ln. The hope is to set it for the second Monday of every month; however, this is subject to change depending on availability.

Board Member Vote

The position of President and Vice President was voted on. The position of Treasurer, Secretary, and ARC was unopposed. Votes were counted from mail-in ballots and in-person member votes. The result of the vote was as follows:

President: Charlene Rosenau

Vice President: Rachel Blom

Treasurer: Philip Sinelli

Secretary: Ashley Watts

ARC: Brian Crow

Congrats to all!

Open Floor

1.      Towing was discussed. 1 car was towed after parking violation and one owner towed a vehicle by their own accord. The Board was able to secure a 2019 towing contract with Roger’s Towing.

2.      Neighborhood Lawn and Tree will be asked to better clear the sidewalk in front of the mailbox on Silverthorn

Motion to adjourn meeting by Mr. Flowerdew, seconded by Mr. Neubaur. All in favor, motion carried.

End: 10:26

February 2019 Meeting Minutes

The Orchards HOA

Monthly Meeting: February 11^th, 2019

Present

Rachel

Ashley

Philip

Kris

Rosenau Family

Start: Meeting called to order at 7 pm

Treasurer Report 

25 homes left for dues

Motion by Philip to put $8,000 excess funds into short-term, 36-month CD to go towards the road reserve. A shorter CD term means that the funds will gain more interest and less penalty for pulling any funds out early. Seconded by Rachel, all in favor, motion carried.

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		Income and Expense Report
			February, 2018
January 08, 2017 Ending Balance						$ 14,118.34
	Income :
	Dues			$ 23,695.00
	Fines / Fees
	Late Charges
	Other Income
	Total Income :			$ 23,695.00
	Expenses :
	Neighborhood Lawn			$ 1,637.45
	Cheney / Utilities			$ 103.28
	Other-postage			$45.11
	Copy Junction			$	144.73
	Total Expenses :			$ 1,930.57
Balance in Checking on Febuary 13, 2018						$ 34,460.92
Balance in Savings as of January 31, 2018 (0.00 divident credit)						$ 12,343.89
Balance in CDs as of Janurary 31, 2018 (divident credit)						$ 80,106.55

Motion to approve income and expenses by Phillip, seconded by Rachel, all in favor, motion carried.

Towing

Roger’s Towing needs a contract written up when they are less busy. This will be handled by Rachel.

Snow Plowing

1.      Overflow parking has been discussed with NLT on where snow should and should not go

2.      Snow will be moved to drainage ditch/overflow parking. Motion by Philip to hire professional contractor to assist with this for an estimated $700. Seconded by Ashley, all in favor. Motion carried.

Motion to adjourn meeting at 7:30 pm

January 2019 Meeting Minutes

January's 2019 annual meeting minutes have been voided after Robert's Rules of Order had failed to be implemented. Prior to the meeting, board members approved regular bills and below will be the treasurer's report. The annual meeting minutes will be posted under March after the board redid the meeting following proper procedure.
If you have questions please call or email The Orchards (information found at the top of the blog).

		Income and Expense Report
			Janurary 2019
	Income :
	Dues			$ 19,412.50
	Fines / Fees
	Late Charges
	Other Income
	Total Income :			$ 19,412.50
	Expenses :
	Neighborhood Lawn			$ 816.00
	Cheney / Utilities			$ 103.28
	Automated Accounts			$200.00
	Copy Junction			$ 335.96
	Total Expenses :			$ 1,455.24
Balance in Checking as of 31 Janurary, 2019						$ 41,771.83
Balance in Savings as of 31 Janurary 2019 (0.00 divident credit)						$ 12,362.42
Balance in CDs as of 31 Janurary 2019 (divident credit)						$ 81,383.14

Motion to approve income and expenses by Philip, Seconded by Brian. All in favor. Motion carried.