January 2021 Treasurer Report

24 2021 dues have not been paid, 6 have 2020 dues unpaid, 1 has part of 2019 dues not paid.

 

Reach out to an attorney for guidance of leaning the 6 2020 dues unpaid.

 

Reminder will go out 3/1/21.

Guidance received from the attorney.  Prices and Information have been sent to the Board.

Month Utilities Admin Bank Fee Landscaping Land Maint Taxes Ins. Imprv. Miscellaneous Total

January $ 103.28 $ 896.28 $ 999.56 

February $ -   

March $ -   

April $ -   

May $ -   

June $ -   

July $ -   

August $ -   

September $ -   

October $ -   

November $ -   

December $ -   

TOTALS $ 103.28 $ -   $ -   $ 896.28 $ -   $ -   $ -   $ -   $ -   $ 999.56 

Orchards Home Owners Association

Income and Expense Report

Jan 2021

Income :

Dues $ 12,800.00

Fines / Fees

Late Charges

Other Income

Total Income : $ 12,800.00

Expenses :

Utilities $ 103.28

Admin $ -  

Bank Fee $ 11.00

Landscaping $ 896.28

Land Maint $ -  

Taxes $ -  

Ins $ -  

Imprv $ -  

Misc $ -  

Total Expenses : $ 1,010.56

Balance in Checking on Jan 31st, 2021 $ 13,620.37

Balance in Savings as of Jan 31st, 2021 $ 3,262.11

Balance in CDs as of Jan 31st, 2021   ($139.04 divident credit) $ 87,250.30

Net assets $ 104,132.78

Treasurer Report December 2020/Proposed Budget 2021

Treasurer had to move $5,000.00 from Savings to the checking account in December. In the Budget, Treasurer proposed putting $2,500.00 in Savings and $7,500.00 in the CDs.

 In 6 years we will have a Crack Seal and Road Surface project for $60,000.00 and require $10,000.00 be put away per year. 104 houses rate increase of $25.00 this year only added $2,600.00 and next year's rate increase of another $25.00 adds $5,200.00 annually, so next year $10,500.00 next year and the following 4 years can go into CDs for Road Maintenance for $60,000.00. This is the talking point for the rate increase.

We ended the year with $90K in CDs and Savings, we started the year with $142K in CDs and Savings.

January 2021 Monthly Meeting Minutes

The Orchards HOA Monthly Meeting Minutes

Date: Thursday, January 7^th, 2021

Start: 6:31pm

End: 6:58pm

Members Present: Rachel Blom, Kris Bahr, Tom Neubauer & Erin Every

Meeting called to order at 6:31pm

Treasurer Report

-Motion to approve payment of bills by Tom, seconded by Erin. All in favor. Motion carried. 

- All reports are up to date on the blog, December Financials and all reports for the year will be sent to the secretary from the treasurer by January 20^th, 2021

-Treasurer will contact Francisca Sandoval about taking over treasurer position and if she is interested, will train and take over for existing treasurer until a vote can take place at annual meeting. 

Previous Meeting Minutes

Motion to approve previous meeting minutes by Erin, seconded byRachel. All in favor. Motion carried. 

Old Business:

1. Due to Covid-19 we have had most of our communication on the board thru email/text/zoom.

2. Annual Meeting postponed until further notice.

3. Sprinklers and water have been blown out and shut off for the rest of 2020.

New Business

1. Increase in Dues- Kris asked about the increase in dues and why there wasn’t a vote. Treasurer replied- The increase in dues does not need to be voted on by the HOA because it is purely a cost of living increase. We are a non profit and we are NOT making any profit on raising the HOA yearly dues. The money we collet for dues goes to maintaining our community and the roads. We estimate in the next 6 years just for crack sealing & road sealing we will need at a minimum $60,000 to have them maintained. The HOA Due will increase $25.00 in 2021 and an additional $25.00 in 2022 for a total of a $50.00 increase. Dues have not been raised since 2013 and are needed to maintain the community due to cost of living increases. President will draft up a letter to the community about the dues increase and get it to the secretary to disseminate to all social media/websites/blog, etc. asap.

2. Tom mentioned that the community needs more weed control and suggests having it done from May-September so that we are able to preserve the integrity of the roads. Cost of this service add on needs to be obtained from NL&T by board and then voted on.

3. Erin motioned to have a Community Yard Sale via our Facebook page and she would run and set it up, all in favor, motion carried.

4. Kris motioned to have the next two HOA meetings via zoom and have the link sent out for the community to attend online in hopes of more attendance. All in favor, motioned carried.

5. Next Meeting via Zoom, March 9^th, 2021 at 6:30pm, please see social media or blog closer to date for the details.

Motion to adjourn meeting at 6:58pm by Erin seconded by Rachel. All in favor. Motion carried.