The Orchards HOA Update

The Orchards Home Owners Association Update

Due to Covid-19 The Orchards HOA have not met in person for our monthly meetings, with that said we are continuing to serve our community with just as much time and due diligence as we were before.  We have been following yearly guidelines to maintain our community roads, clean up, common area, etc.  

We would like to hi-light some things that have been going on in our community;

Our Paradise Road entrance area was ran into, the rock was knocked over and landscaping was in disarray.  HOA obtained video footage, contacted Police, filed a report and sent a claim to insurance. Claim was approved. We had this contracted out for repair thru Neighborhood Lawn and Tree.  They did a great job and the area looks much nicer.* Financials can be found in the treasurer report posted to the blog.

We have had to hand out several citations/violation letters in regards to violations of the bylaws/ ccr's.  We highly suggest that every Homeowner familiarizes themselves with these documents that can be found here on the blog.

We contracted out for weed removal and street sweeping on all our roads in preparation for the upcoming road crack and road sealant work to be done July 24th- 30th.* Refer to flier posted on homes/Facebook @https://www.facebook.com/groups/TheOrchardsHomeOwnersAssociation/blog.

City of Cheney was contacted to start water for The Orchards to maintain all common areas for the summer. Water was turned on the following day.

Auto Rain was hired to do back flow testing on sprinklers in common areas.  All went well and they gave input to the City of Cheney the following business day.

The Orchards parameter fence has been tagged with graffiti.  It is about 5 panels on the outer part of the fence facing the 904.  HOA has taken photos, contacted the police, filed a report and contacted the insurance company. The VP has made several calls to paint companies and so far they are booked out until October 2020. The Board will be communicating and hope to find a company sooner or look into further options. We assure you that we are working on this and will have it taken care of as soon as possible.

We would like to remind our fellow neighbors that we are all in this together and The Orchards HOA Board are doing all that we can to keep our community in compliance with all HOA Bylaws & CCR's.

Best Regards,

The Orchards Home Owners Association Board

June 2020 Treasurer Report

We have 6 house on payment plans and 8 house still owe dues.

One payment plan payment $35.00

City of Cheney was $103.28 and paid

NL&T was $1,148.90

Banner Bank Checking started with $29,533.87, 4 checks for $21,177.03 leaving a balance of $9,016.84. 

STCU

CD 1 - Started with $71,023.51, interest added $136.82, ended with $71,160.33.

CD 2 - Started with $15,000.00, ended with $15,000.00.

Saving - Started with $33,244.45, ended with $33,244.45

May Treasurer Report

We have 6 house on payment plans and 8 house still owe dues.

One payment plan payment $35.00

City of Cheney was $103.28 and paid

NL&T was $1,148.90

Banner Bank Checking started with $29,533.87, 4 checks for $21,177.03 leaving a balance of $9,016.84. 

STCU

CD 1 - Started with $71,023.51, interest added $136.82, ended with $71,160.33.

CD 2 - Started with $15,000.00, ended with $15,000.00.

Saving - Started with $33,244.45, ended with $33,244.45

April 2020 Treasurer Report

We have 6 house on payment plans and 8 house still owe dues.

Philip paid partial dues, one HOA dues were paid, and 1 fine was paid for $660.00

AAA Sweeping was $690.43 and paid

Copy Junction was $238.39 and paid

City of Cheney was $103.28 and paid

Banner Bank Checking started with $26,924.29, $3,132.50 was deposited, 2 debits for $108.73 (Tracfone $5.45, CofCheney $103.28), and 3 checks (NHL $353.93, Spokane County Taxes $23.96, $36.30) for $414.19 leaving a balance of $29,533.87. A check was sent to Specialty Asphalt Construction for $20,144.13

STCU

CD 1 - Started with $70,880.67, interest added $142.84, ended with $71,023.51.

CD 2 - Started with $35,858.86, had $20,858.86 added to saving, renewed at $15,000.00.

Saving - Started with $12,385.59, added $20,858.86, ended with $33,244.45

CD withdrawal for saving was for road work this summer.

The Orchards neighborhood streets are scheduled for maintenance!!

ATTENTION ATTENTION ATTENTION

The Orchards Home Owners Association,

This year our cracks and roads are scheduled to be sealed. We have contracted Specialty Asphalt to take care of this for our community. This means we will need all cars OFF of the roads as follows;

Friday, July 24th 7:30am-5pm & Monday, July 27th - Thursday, July 30th 7:30am - 5pm

On Friday, July 24th there will be limited access to the roads but there will be availability to get in and out.

Monday, July 27th they will be starting to seal the side streets (Pinecrest Ln & Whispering Oak) when those streets dry residents will be able to utilize them to park their cars and gain access while they continue with the other roads thru Thursday, July 30th.

Just as a reminder; all roadwork, times and dates are subject to weather delays, there will be delays in traffic, times where only one lane is open for cars to drive/access the road and roads closed for up to 3 hours at a time. We ask that you move all cars/anything else off of the roads for these dates and times. Any cars not moved will be towed immediately so that Specialty Asphalt is able to complete the job quickly and efficiently.

Please, if you see cones/coned off areas, DO NOT ENTER.

Some areas to park your cars while work is being done would be the side streets when they are completed, Safeway parking lot and along Paradise Rd.

We will post any new updates as they become available to our group HOA page via Facebook @https://www.facebook.com/groups/TheOrchardsHomeOwnersAssociation/

If you have any questions, concerns or comments please email or call orchardshoa@gmail.com/(509)559-2044 .

Best Regards,

The Orchards Homeowners Association/ HOA Board

Road Maintenance

ANNOUNCEMENT!!!!!

In preparation for the HOA to have our roads sealed we will be having Neighborhood Lawn and Tree coming out to spray all cracks along the road/sidewalk next weekend, June 12th or 13th depending on the weather. We ask that you park in your driveways if possible during these two days so that they are able to spray all the areas needed in the community and then we can schedule the roads for their yearly maintenance.

Thank you so much for your assistance during this time,

]The Orchards HOA Board

March 2020 Meeting Minutes

The Orchards HOA Monthly Meeting Minutes

Date: Tuesday, March 10^th, 2020

Start: 6:33pm

End: 7:34pm

Members Present: Rachel Blom, Phillip Sinelli, Brian Crow, Tom Neubauer &Erin Every

Meeting called to order at 6:33pm

Treasurer Report

-Payment to Banner Bank for the amount of $45.00 for the deposit box. 

-Payment of $816.75 paid to NL&T for snow removal and de-icing mailbox areas. 

-Treasurer sending out final notices to fifteen members whom have yet to pay dues. 

-Phillip received a sticky note attached to NL&T bill stating they have not received payment for the September 2019 bill. Phillip cross referenced payments and seen there was a check, number 1140, sent out to NL&T. He had to put a stop payment on the initialcheck with a fee of $35.00 and reissue payment.

-Motion to approve payment of bills by Phillip, seconded by Brian. All in favor. Motion carried. 

Previous Meeting Minutes

Motion to approve previous meeting minutes by Erin, seconded byRachel. All in favor. Motion carried. 

Old Business:

1. Still working on obtaining cost amounts for an outside management company to take over board positions. Rachel should have more information at the next meeting.
2. In regards to shaving down speed bumps in the community; Tom mentioned concerns as to people speeding thru the neighborhood and suggested that we obtain blockers to install on the sides of the speed bumps so cars are not able to drive onto the sidewalk. Rachel spoke with the Police Chief in Cheney and obtained verbally that they had given approval to the previous HOA to install the speed bumps in the Orchards community and we also need to have 2 signs stating “speed bumps ahead” to limit the communities/ HOA’s liability. Rachel will obtain the signs needed. 
   - Rachel motions to keep the speed bumps for now and re address if needed at a later date. Brian seconded. All in favor. Motion passes.
3. A walk thru the neighborhood is needed to obtain information on what signs need to be replaced and what needs to be cleaned up for spring. Erin and Rachel will meet and take care of this.
4. Arc applications; Brian received two applications to the HOA this month and both were approved by him. 

New Business

1. Rachel motions to change our monthly meetings to every other month with Treasure reports to be approved over message monthly. Erin seconded. All in favor. Motion passes.
2. Rachel was quoted about $40,000 for road repairs as the Orchards are required to have traffic control as well due to aggressive drivers. Brian will be taking over and obtaining quotes for road repair and maintenance. He will have more information and costs at the next meeting.
3. Street sweeping is usually scheduled for after spring break and before Mothers Day. Brian will bring all quotes from companies to the following meeting.
4. HOA is looking to hire outside help to clean and maintain the common areas, garbage pick up and cleaning/disposing of all pine needles on sidewalks around the community.
5. Erin requested HOA’s email and password for the Orchards HOA Facebook page. Rachel will be contacting the person who started the account to see if she can obtain the information. If not obtained we will look into starting a new page as the anonymity of the board members is important due to previous members being harassed.
6. Spring/Summer letters need to be prepared to send out. Erin will get going on these and have them out in April as well as posting to FB when the password is obtained.

Motion to adjourn meeting at 7:34by Erinseconded by Phillip. All in favor. Motion carried.