Saturday, December 19, 2015
November 2015 Income and Expense
Orchards Home Owners Association
Income
and Expense Report
November 30, 2015
October 31, 2015
Ending
Balance: $ 26,878.56
Income:
Dues
Fines/Fees
Late Charges
Other Income $
20.00 (Sprinkler Blowout Checks)
________
Total Income: $ 20.00
Expenses:
Utilities $
150.30 (City of Cheney)
Collections
$ 20.00 (Automated Accounts)
Grnds/Plowing $ 128.61
(Sprinkler Blowout)
Insurance
$
Taxes $
Legal $ 10.00 (WA Secretary of State)
Office
Supplies $ 119.69 (Stamps and Envelopes printed)
Postage $
Printing/Mailg. $
Repairs/Improv. $
Non Profit Fee
$
Cert. of
Deposit $
Safe Deposit
Box $
Reimbursement
$
Other- $
 |
Total Expenses: $
428.60
Balance in checking as of November 30th, 2015 $ 26,469.96
Balance in savings as of November 30th, 2015 $ 12,312.25
Balance in CD as of November 30th, 2015 $ 43,810.12
Sunday, December 6, 2015
November 2015 Meeting Minutes
Orchards Homeowner’s Association
Board Meeting Minutes
November 9, 2015
The meeting was called to order at 7:05PMAttending: Tammi Jenkins, Brian Lawrence, Cassie Day, Jane Button,
Guest: Janet Prendergast
- Cassie presented the financial report as of October 31, 2015. The Association has $26,878.56 in checking, $12,312.25 in savings, and $43,768.75 in a CD.
- Bills presented for payment included City of Cheney utilities of $150.30 and Copy Junction of $21.69.
Brian made a motion to pay these bills which was seconded by Cassie and approved. A $20 bill from
Automated Accounts was approved for payment provided the explanation upon research is understood by the treasurer. Cassie will request a list of home owners still owing Automated Accounts.
- The discussion was continued regarding Brian getting bids to paint the mailboxes in the spring. Janet suggested Elite Painting.
- The snow removal bid from Neighborhood Lawn and Tree was discussed. The board accepted the bid.
- The annual meeting will be held on Jan 9 at 11:00 AM at the Cheney Library. Cassie indicated that the year-end financials will be presented at the meeting.
- Tammi, Brian, and Cassie all indicated they plan to continue their terms on the board next year.
- The meeting adjourned at 7:45 PM
- No meeting in December, unless deemed necessary, Cassie will email out the monthly bills and they can be voted on that way and then signed by Tammi.
Wednesday, September 9, 2015
September 2015 Meeting Minutes
The Orchards
Homeowner’s Association
Board Meeting September 8, 2015
Present: Tammi Jenkins, Kelley Cullen, Brian Lawrence,
and interim secretary, Janet Prendergast
Guest:
Cassie Day
Treasurer’s
Report: We had income of $700.00 and
expenses of $730.33. We currently have
$27,010.92 in our checking, $12,307.60 in savings, and $43,689.05 in our
Certificate of Deposit. Kelley said that
the CD would be maturing on September 24th, and we need to decide
whether to put it in to another certificate for 36 months. Janet said that she had just looked at rates
at STCU and there is one for 36 months at 1.15%. Brian asked her to check interest rates at
Banner Bank. New Bills are $149.85 from
City of Cheney, $222.00 from Neighborhood Lawn and Tree, property taxes of
$103.13. It was moved and seconded that we pay these bills; unanimously passed.
Janet reminded Kelley that the payment to the Washington State Secretary for
renewal of our nonprofit status is due in October.
Kelly said that she has not
received the payment from the title company on property at 3204/3206
Meadow Glen Lane.
There are just three households
delinquent now,
She was asked if she had seen an
invoice from Automated Accounts yet and said “no, but that she would call them
and follow up on that”.
Old
Business: Fire Lane Stencil:
Tammi has not tried doing any of the stencils yet, but suggested a couple
of new things to try. Proposed by-law
amendment: Tammi handed out the
wording for the by-law amendment for the Board to read. Kelley had some changes, but the motion was
made to accept the amendment. It was
seconded and unanimously approved. The amendment will be sent out with the
letter notifying homeowners of the annual meeting in January and will be
presented for approval at that time. Dead
trees removed on September 1st:
The dead tree in Robinson’s backyard turned out to be four trees
taken out. The one dead tree in
Voegtle’s backyard has not been taken out although Janet did call Specialty
Management and talk with Terry Gingrich about it. He said he would take care of it, but nothing
has been done. Janet will send a
follow-up letter to the owner.
New
Business: Request to change HOA meeting night: Discussed that we change the meeting night to
second Mondays at 7pm. Next meeting will
be October 12th. Request from First
American Title: We got an email with
form to fill out for closure on sale of property at 3215 Meadow Glen Lane. Janet volunteered to fill out the paperwork,
have Tammi sign and the fax it off to the title company. Sprinkler Blowout: Four homeowners have said they would be
interested in having their sprinklers blown out. Not all have paid to date, but Janet will
call on the 18th and schedule those who have, and also the blow out
of the HOA Park. Appointment of
Interim Secretary and Treasurer: Since Chelsie has had to resign from the
secretarial position, Jane Button has agreed to serve in that capacity to the
end of the year. Kelley has had to
resign from her position as Treasurer also, and Cassie Day has agreed to serve
the rest of her term, and if they wish, they will be presented to the
homeowners at the annual meeting and can be elected to those positions for the
next year. It was moved, seconded and
unanimously approved by the Board that they be appointed to the position of
secretary and treasurer. The Board
thanked them for volunteering to fill these positions.
Next Board
meeting will be October 12th at 7pm. The
meeting was adjourned at 7:46 pm.
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