March Meeting Notes

Meeting Began: 6:08pm

Present: Keith Klauss, Jane Button, Stan Walker, Travis Denton, and Kim Best

Action Items:
Budget Reviewed – motion to move only add five thousand to reserve and have approx. 13,000 for repairs

Safety Deposit Box- Jane will discuss rather we still pay for the box or not

Towing – Good Guys Towing 455.6666, do not charge to tow will be here within an hour from Spokane, Keith will call and get more information on who is valid to call about vehicles to be towed, and if they come out to tow a car and if the car gets moved what happens then.

Park – Went over park information in the Orchards, Jane will talk to city and see what cost the orchards homeowners paid, Kim will talk to Trish more about who paid what

Discussed Items:
Filing a lean on homeowners who have unpaid fees; look back in books to see when and why they got the fees; let the homeowners know you have these fines then let them know this is the amount you owe in fines and if not paid in ten days then you will incur a lean on your home

Travis talk to Janet about formal paperwork with lawyer about a lean on a house who haven’t paid there fines or dues

Kim – ask Trish or Dave about who replaces the street lights

Meeting Adjourned: 6:51pm

February Meeting Minutes

Meeting Began: 6:15pm

Present: Keith Klauss, Jane Button, Stan Walker, Travis Denton, and Kim Best

Action items:

Welcomed Stan to committee gave him by-laws

Good Guys Towing – Keith is calling about towing for neighborhood without paying to have vehicles towed.

Floodlights for Jim and Alice on their driveway: Stan will follow up with them

“The Park” – Kim will check up on the park and see who paid what, check with the city??? Contact Trish about previous action taken for the park

Budget Report as of Feb 11th: Read and approved

Read Minutes and Approved

Read by-laws about who has to fix fence. Not sure who is responsible as by –laws don’t say. What about repairing fence and it looks different than other areas of the neighborhood??

Talk about Janet getting a lawyer about people not obeying by-laws and amendments. Write Janet a letter of intent and guidelines. Moved to request Janet to contact lawyer. Travis will draft a letter and send us a copy.

Discussion Items:

Will discuss fence issue when one comes about

Improvements done on Silverthorn, get scheduled when weather is nice. ASAP. Get estimates soon.

Get a quote on fabricating the drainage into the swales

Meeting Adjourned at 7:15 pm

2009 Proposed Budget

Orchards Home Owners Association
Proposed Budget for 2009


Income
Dues $325 x 100 32,500.00
Fines/Fees -
Late Charges -
Other Income -
Total Income 32,500.00

Expenses
Collections (100.00)
Grounds (5,300.00)
Insurance (2,400.00)
Legal (100.00)
Office Supplies (150.00)
Postage (100.00)
Printing (200.00)
Repairs (6,500.00)
Safe Deposit Box (50.00)
Snow Removal (16,000.00)
Utilities (1,600.00)
Total Expenses (32,500.00)

Income less Expenses -

Checking Account Cash Balance January 1, 2009 14,100.00
Transfer to Reserve Account (8,000.00)
Ending Checking Account Balance, December 31, 2009 6,100.00
Estimated Reserve Account Balance, Decmeber 31, 2009 23,400.00
Estimated Net Assets, December 31, 2009 29,500.00

2008 Income/Expense Statement

Orchards Home Owners Association
2008 Income/Expense Statement
As of December 31, 2008

Income
Dues $325 x 99 32,175.00
Late Charges 125.00
Other Income 150.00
Total Income 32,450.00

Expenses
Business (79.40)
Collections -
Grounds (5,300.43)
Insurance (2,314.00)
Lic/Permits (10.00)
Office Supplies (103.60)
Postage (83.00)
Printing (197.32)
Repairs -
Safe Deposit Box (40.00)
Snow Removal (15,183.84)
Street Sweeping (515.85)
Towing (125.00)
Utilities (1,537.18)
Total Expenses (25,489.62)

2008 Income less Expenses 6,960.38

Beginning Balance January 1, 2008 12,182.75
2008 Adjusted Cash Balance 19,143.13
Transfer to Reserve Account (5,000.00)
Checking Account Balance 14,143.13
Reserve Account Balance 15,434.95
Net Assets as of December 31, 2008 29,578.08

2009 Annual Meeting Minutes

Orchards HOA Meeting Minutes from Jan 15^th

^{6:10pm Meeting begins}

Board members present: Jane Button, Travis Denton, Keith Klauss, and Kim Best

Homeowners Present: 13

No Quorum Present

Action Items:

- Read 2008 Budget and 2009 Proposed Budget

- Towing Issue: Find a different towing company other than Rogers, Fine the homeowner but give courtesy of what’s going on.

- Renters/Homeowners: no plowing of sidewalk gives option of contracting Gary or get a fine. Send options to homeowners for keeping sidewalks clean

- One house will be sent to collections

Discussed Items:

- Board meetings posted on website as well as agendas and minutes, homeowners can request expenditures through email.

- Architectural Liaison Nominations; Warren Stanley Walker “Stan”

- Bylaws: on fencing Silverthorn and outside original fences put up by the homeowners association.

- Thistle Creek swale getting water into there and planting some trees??

- Park at meadow Glenn

- Curbs put a right angle near the speed bumps to prevent riding up on sidewalk.

Meeting Adjourned at 7:32pm

Snow!

We received our first snow of the season this past weekend. Then we were hit with a second storm all day today. We have noticed more people out and about shoveling their sidewalks and we appreciate that! Please remember that you are responsible for shoveling after 2 inches. Please keep you sidewalks clear so our school kids can have a safe place to walk on their way to the bus. Also try to keep from parking cars on the curb so our snow plow can be more effective.

One of our residents has the contract for our roads and common area sidewalks. Gary Grimmett and his son Andrew are doing a great job keeping our roads drivable! Thanks fellas!!! They are also available to sidewalks, so if you are unable to clear your sidewalks, give them a call.

Gary & Andrew Grimmett 235-2495

Thank you!

The HOA board

October Meeting Notes

Orchards HOA Minutes for October 23, 2008

Meeting Begin: 6:15 pm

Board Members present: Jane Button, Travis Denton and Kim Best

Minutes read and approved from Sept. 28, 2008

Action Items:
- November Letter: plowing, cleaning sidewalks, and annual meeting in January

- Approved Roberts Gardening for lawn maintenance

- Sidewalk fixes are going to be done in spring, too late now.

- Board removed the approval of upping the dues to $350.00 and we moved to a new notation of $325.00, board approved new due amount of $325.00

Discussion Items:
- Boat and RV parking??

Meeting adjourned: 6:55pm

Next Meeting November 20th at 6pm.