Wednesday, April 20, 2016
April Meeting Minutes
April Minutes
The Orchards Homeowner’s Association
April 11th, 2016
The Meeting was called to order by President, Tammi Jenkins at 7:05pm.
In attendance of this meeting was President, Tammi Jenkins, Treasurer, Carl Meyerhofer, Secretary, Cassandra Day and ARC Liaison, Rachel Blom. Absent: Brian Lawrence, Vice-President.
Treasurer’s Report:
· Carl presented the Income and Expense Report for March
· Carl presented the proposed bills for April 2016. They were as follows – City of Cheney:
$104.28, Liability/Property Insurance: $1057.00, Copy Junction: 146.65, New Signs: $185.41.
Tammi moved we pay the bills, Cassie seconded, unanimously carried.
Other Financial:
• The taxes were completed by Carl Meyerhofer and Cassandra Day on March 17th.
• Carl went over how many homes are still owing dues – there are a total of 9 homes that
have unpaid dues, 4 of which have made partial payments. Carl will send out invoices
advising them we are sending them to collections this month.
Old Business:
· New fire lane signs were put up in March.
· The buffalo grass is still sprouting and seems to be doing well.
· We discussed having the streets and inlets swept. Tammi moved that we get bids for this
as well as having the speed bumps repainted. Cassie seconded, unanimously carried.
New Business:
• Fire lanes will be painted by Tammi this month.
• Need to get new gravel next to mailboxes – Tammi will get bids this month for the cost
from Dow Landscaping and Key Rock.
• Discussed common areas at the entrance by Betz road – there are a lot of noxious
weeds. We need to spray for weeds and notify city of the Knapweed that is being
untended by homeowners there if it is not cleared up.
Tammi moved to adjourn meeting at 7:47pm. Cassie seconded, carried unanimously.
The Orchards Homeowner’s Association
April 11th, 2016
The Meeting was called to order by President, Tammi Jenkins at 7:05pm.
In attendance of this meeting was President, Tammi Jenkins, Treasurer, Carl Meyerhofer, Secretary, Cassandra Day and ARC Liaison, Rachel Blom. Absent: Brian Lawrence, Vice-President.
Treasurer’s Report:
· Carl presented the Income and Expense Report for March
· Carl presented the proposed bills for April 2016. They were as follows – City of Cheney:
$104.28, Liability/Property Insurance: $1057.00, Copy Junction: 146.65, New Signs: $185.41.
Tammi moved we pay the bills, Cassie seconded, unanimously carried.
Other Financial:
• The taxes were completed by Carl Meyerhofer and Cassandra Day on March 17th.
• Carl went over how many homes are still owing dues – there are a total of 9 homes that
have unpaid dues, 4 of which have made partial payments. Carl will send out invoices
advising them we are sending them to collections this month.
Old Business:
· New fire lane signs were put up in March.
· The buffalo grass is still sprouting and seems to be doing well.
· We discussed having the streets and inlets swept. Tammi moved that we get bids for this
as well as having the speed bumps repainted. Cassie seconded, unanimously carried.
New Business:
• Fire lanes will be painted by Tammi this month.
• Need to get new gravel next to mailboxes – Tammi will get bids this month for the cost
from Dow Landscaping and Key Rock.
• Discussed common areas at the entrance by Betz road – there are a lot of noxious
weeds. We need to spray for weeds and notify city of the Knapweed that is being
untended by homeowners there if it is not cleared up.
Tammi moved to adjourn meeting at 7:47pm. Cassie seconded, carried unanimously.
Friday, April 8, 2016
Friday, March 18, 2016
March 2016 Meeting Minutes
March Minutes
The Orchards Homeowner’s Association
March 14th, 2016
The Meeting was called to order by President, Tammi Jenkins at 7:06pm. In attendance of this meeting was President, Tammi Jenkins, Vice-President, Brian Lawrence, Treasurer, Carl Meyerhofer, Secretary, Cassandra Day and ARC Liaison, Rachel Blom.
Treasurer’s Report:
• Carl presented the Income and Expense Report for February.
• Carl presented the proposed bills for March 2016. They were as follows – City of Cheney: $104.28, Liability/Property Insurance: $677.00, Neighborhood L & T: $232.46, Property Taxes: $104.84, Banner Safe Deposit Box: $45.00. Brian moved we pay the bills , Tammi seconded, unanimously carried.
• The annual audit was completed by Carl and Jane Button on February 25th. We are awaiting the audit report from Jane.
• Carl went over how many homes still have unpaid dues. Only thirteen homes are unpaid, and three of those have set up payment plans. Third notices will be sent by Carl this week. All delinquent accounts will be sent to Automated Accounts for collection if still unpaid by March 31st.
Old Business
• Buffalo grass was purchased and spread on one of the Swales about 2 weeks ago-it is already sprouting. We will continue to watch and see how it handles the frost this spring as well as the heat this summer. If it fares well, we will look into spreading it on the other Swales in the fall.
• The Spring letter is being prepared by Tammi and will be sent by Cassandra this month.
• Next month’s meeting was set for 4/11/2016.
New Business
• Discussed our meeting time – decided to leave it as is for the time being as it is the only day that works the board at this time.
• Discussed the need for updating some of the fire lane signs and ordering a sign stating that unauthorized vehicles will be towed specially for the overflow parking. Tammi moved that we order 6 new fire lane signs and 1 unauthorized vehicle sign. Cassandra seconded, unanimously carried.
• Decided our sidewalks do not need a spring sweeping this year.
• We will be getting bids to have the inlets cleaned out, the asphalt resealed this year and to have the mailboxes painted.
• Tammi has scheduled a time this month to paint the fire lane stencils.
Tammi moved to adjourn meeting at 7:43pm. Cassie seconded, passed unanimously.
The Orchards Homeowner’s Association
March 14th, 2016
The Meeting was called to order by President, Tammi Jenkins at 7:06pm. In attendance of this meeting was President, Tammi Jenkins, Vice-President, Brian Lawrence, Treasurer, Carl Meyerhofer, Secretary, Cassandra Day and ARC Liaison, Rachel Blom.
Treasurer’s Report:
• Carl presented the Income and Expense Report for February.
• Carl presented the proposed bills for March 2016. They were as follows – City of Cheney: $104.28, Liability/Property Insurance: $677.00, Neighborhood L & T: $232.46, Property Taxes: $104.84, Banner Safe Deposit Box: $45.00. Brian moved we pay the bills , Tammi seconded, unanimously carried.
• The annual audit was completed by Carl and Jane Button on February 25th. We are awaiting the audit report from Jane.
• Carl went over how many homes still have unpaid dues. Only thirteen homes are unpaid, and three of those have set up payment plans. Third notices will be sent by Carl this week. All delinquent accounts will be sent to Automated Accounts for collection if still unpaid by March 31st.
Old Business
• Buffalo grass was purchased and spread on one of the Swales about 2 weeks ago-it is already sprouting. We will continue to watch and see how it handles the frost this spring as well as the heat this summer. If it fares well, we will look into spreading it on the other Swales in the fall.
• The Spring letter is being prepared by Tammi and will be sent by Cassandra this month.
• Next month’s meeting was set for 4/11/2016.
New Business
• Discussed our meeting time – decided to leave it as is for the time being as it is the only day that works the board at this time.
• Discussed the need for updating some of the fire lane signs and ordering a sign stating that unauthorized vehicles will be towed specially for the overflow parking. Tammi moved that we order 6 new fire lane signs and 1 unauthorized vehicle sign. Cassandra seconded, unanimously carried.
• Decided our sidewalks do not need a spring sweeping this year.
• We will be getting bids to have the inlets cleaned out, the asphalt resealed this year and to have the mailboxes painted.
• Tammi has scheduled a time this month to paint the fire lane stencils.
Tammi moved to adjourn meeting at 7:43pm. Cassie seconded, passed unanimously.
Tuesday, February 9, 2016
February Minutes
February 8th, 2016
The Meeting was called to order by President,
Tammi Jenkins at 7:08pm. In attendance of this meeting was President, Tammi
Jenkins, Vice-President, Brian Lawrence, Treasurer, Carl Meyerhofer, Secretary, Cassandra Day and ARC Liaison, Rachel Blom.
Treasurer’s Report:
·
Carl presented the Income
and Expense Report for January.
·
Carl presented the
proposed bills for Jan 2016. They were as follows – City of Cheney: $72.21,
Copy Junction: $70.57, Neighborhood L & T: $1260.92 Tammi moved we pay the
bills , Brian seconded, unanimously carried, with the caveat that Neighborhood
Law and Tree be contacted to inquire about the dates that sidewalks were done
before mailing out the check.
Old Business
·
At our previous
meeting, we discussed a concern on our City of Cheney Utilities bill. It showed
that we were still paying for water. Our concern was that we had a water leak.
This was addressed at our meeting. After the annual meeting, Tammi contacted
City of Cheney and they had not yet turned off the meter and were using the
average usage to charge us. They checked the meter and it had not changed – we
have no leak! Our current bill reflects that the water is off.
New Business
·
We scheduled the 2015
Audit with Carl, Cassandra and Jane Button (resident of the community) for
February 25th at 7pm.
·
Completing the taxes
for 2015 was also discussed, though a time as not been scheduled to complete
them as of now.
·
Tammi moved that we
vote to approve the purchase of Buffalo Grass seed for the swales so that we
could plant it early to see how it will do this Spring and Summer and if it is
a good choice for us as it is said requires minimal watering and care. Brian
seconded the motion, carried unanimously.
·
The Spring letter will
be sent out in early March.
·
Next month’s meeting
was set for 3/14/2016 at 7PM.
Tammi moved to adjourn
meeting at 7:38pm. Brian seconded, passed unanimously.
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