Minutes
The Orchards HOA Annual Meeting
January 07, 2013
7:00 pm Meeting Opened
Present: Jessica
Dempsey, Janet Prendergast, Corey Bennett, Brad Fillmore, Scott and Heather
Woller, and guest, Mike Dempsey and Officer Matt Pumphrey of the City of Cheney
Police Department.
As our first order of business, Officer Pumphrey
addressed the Board regarding a letter that the Cheney Police Department
received from a homeowner in the Orchards who resides on Meadow Glen Lane. His letter had a detailed and extensive list
of complaints; some were repeats of issues which the Board of the Orchards
Homeowner’s Association had previously addressed. New complaints were:
·
Removal of Fire
Lane signs on Silverthorn by the mailboxes
·
Snow plowed from
Meadow Glen should not be deposited on his property
·
Sites problem
with runoff water that collects on the corner of Meadow Glen and Whispering Oak
·
Displeased with
fence on Silverthorn; potion falling over belongs to 3006 Silverthorn
·
Meadow Glen sign
needs repair (which one)
·
Addition of Fire
Lane signs on Whispering Oak (there are 2 there already)
·
Discharge of
airsoft guns in the woods behind his house
The
Secretary will send a letter to Mr. Smith regarding these new complaints with a
carbon copy to Commander Rick Campbell of the Cheney Police Department.
New
Business: The Board, and one Board member’s husband,
were the only HOA members in attendance at this Annual Meeting. Corey Bennett was re-elected as President of
the Association, Jessica Dempsey was re-elected as Vice President, Janet
Prendergast was re-elected as Secretary, Heather and Scott Woller were
re-elected as ARC Chair, and Brad Fillmore was elected as Treasurer for 2013.
President’s
Report: Corey told the Board that he has gotten
emails complaining about snow removal, and one from Debi Bell regarding the
fence behind her house being knocked over into her yard. Corey is going to talk with Gary regarding
the snowplowing complaints (start deice down past mailboxes) and let Mrs. Bell
know that the fence in question belongs to the Holiday Inn and she will have to
contact them regarding repairs.
Treasurer’s Report: Brad Fillmore presented the
Income/Expense report for January 1, 2012 through December 31, 2012 and the
Budget for 2013. He and Janet will do an
Audit of the 2012 books.
Old Business: The deposits were made to the Road Repair
Reserve Repair Fund Certificate of Deposit and also to repay the $5,000
borrowed for the installation of the new drainage grate at Silverthorn and
Meadow Glen. The RRR Fund has $51,684.17
in it. We propose looking into sealing
all of the asphalt roads in the Orchards if we can financially. This money would come out of the RRR Fund
rather than as a surcharge to the homeowners.
This is what we have been saving this money for each year, to maintain
our roads and extend their life. The
regular Board meeting will be January 8, 2013 and the Board will discuss at
that time the To-Do List for 2013.
The next Board Meeting will be January 8, 2013 at 6:30
pm.
