October Meeting Minutes

Minutes

The Orchards HOA Board Meeting

October 09, 2012

6:30 pm   Meeting Opened by Corey Bennett

            Present: Corey Bennett, Jessica Dempsey,  Janet Prendergast and Erika Klauss.

            Secretary’s Minutes:  Reading of the September minutes was waived.

            Treasurer’s Report: Erika Klauss

·         We received $200.00 dues income for September.

·         Income/Expense Report for Sept. 1^st through Sept. 30, 2012. Balance on hand Sept. 1st was $25,365.53; ending balance Sept. 30th is $24,513.18.

·         Monday’s Duplex at 3204/06 MGL has been sent to collection.

·         Erika will not be at the November meeting but will prepare the Income/Expense report.

Bills to be paid: 

·   City of Cheney                             $   238.43 *

§  Neighborhood Lawn and Tree        $   527.57  

§  NL&T-Maint 3011 MGL                   $     81.53

                          Total                    $   847.59 

·         The City bill seems excessive.  Perhaps due to #4 valve sticking open????  Need to remember for next spring to have that fixed.

                       

It was moved and seconded that we pay these bill, the motion was unanimously passed.

           

Old Business:

·         Irrigation system in the park turned off Sept. 24^th

·         System has been blown out

·         Non-Profit renewal done

New Business:

·         No new ARC applications

·         Erika and Keith have sold their house.  They will be moving.  Discussion followed on whether to transfer the Treasurer’s books back to Secretary, or contact someone to finish Erika’s term and then move on with the Board for 2013.  It was moved and seconded that the books should be turned over to Janet and she will be interim Treasurer until elections at the Annual Meeting in December for 2013 officers.  Unanimously passed.

·         Discussion of other Board members on who will be staying for next year.  Corey said that he will be deployed every four months for four months.  The Board felt he could still be President, with Vice President stepping in for him when he is gone.  Jessica wants to consider a bit before committing for next year; Janet will do Secretary, and we need to see if Scott and Heather wish to remain in ARC position.  It was also discussed that Corey and Scott could switch positions.  Discussion followed on contacting Monica Denton to see if she will finish out Erika’s term and then fill the Treasurer’s position next year on the Board. 

Next meeting will be November 13, 2012 at 6:30 pm at the Secretary’s home.